Published November 5, 2025

Odometer Disclosure Statement — Free PDF (Private, No Upload)

Federal and state law usually require a written odometer disclosure when you transfer a vehicle title. CourtPDF's Odometer Disclosure generator collects the mileage, VIN, sale date, and certification checkboxes in your browser and downloads a clean PDF with seller and buyer signature lines.

What the disclosure does

The odometer statement certifies the mileage showing on the vehicle's odometer at the time of sale and flags whether it's accurate. DMV agents compare the disclosure to the title and bill of sale before issuing a new title. Without it, your buyer may not be able to register the vehicle.

When it's required

You generally need an odometer disclosure when:

• The vehicle is under 16,000 pounds gross weight and less than 10 model years old.
• You're transferring title or granting power of attorney to sign for someone else.
• A lender, insurer, or court asks for proof of mileage as part of a dispute.

Check your state's DMV rules—some extend the requirement to 20 model years. Older vehicles may be exempt, but it's still helpful to document mileage in writing.

How to fill the form

1. Enter the seller and buyer names exactly as they appear on the title paperwork.
2. Record the vehicle year, make, model, and VIN. The VIN must match the title.
3. Type the current odometer reading in miles (no tenths) and choose the appropriate mileage status.
4. Set the disclosure date, then type the printed names for both signatures. Ink signatures can be added after download.

Combine the disclosure with your Bill of Sale, Vehicle Sale Agreement, and any lien release documents for a complete transfer packet.

What the mileage statuses mean

• Actual mileage: The odometer reflects the true mileage of the vehicle. Use this for most standard sales.
• Exceeds mechanical limits: The odometer rolled over after hitting its maximum, so the displayed number is lower than actual mileage.
• Not actual mileage: The seller knows the reading is inaccurate due to tampering, replacement, or damage.

Select only one option—if you choose an exception, the tool automatically clears the others to keep the statement accurate.

FAQs

What if the instrument cluster was replaced?

Choose “Not actual mileage” and explain the replacement in your bill of sale or vehicle sale agreement. Attach repair receipts if available.

Are vehicles older than 10 years exempt?

Federal rules exempt older vehicles, but some states extended the requirement to 20 model years. Completing the form anyway helps document history for future buyers.

How many copies should I keep?

Print at least two copies—one for the buyer, one for the seller. Keep digital backups with your sale agreement and lien release for your records.

CourtPDF Standard — Informational only, not legal advice.