How to Document an Incident

Documenting an incident the same day it happens can make or break your case. IncidentReportPDF guides you through the crucial questions so you capture facts while they are fresh.

When to use this

• Something happened at work, in housing, or in your community and you need to lock in the details before memories fade.
• You are responsible for compliance or safety reporting and need a repeatable way to document each incident.
• You expect to combine the report with witness statements, timelines, or photo evidence and want consistent formatting across every document.

How to do it (fast)

1. Open IncidentReportPDF on any browser and fill in the date, time, and location immediately so they are accurate.
2. Record everyone involved, including people who arrived after the incident, because their perspective may matter later.
3. Summarize what happened in a few sentences, then expand on the chain of events, actions taken, and next steps in the Details box.
4. Generate the PDF and store it securely with related evidence like witness statements, photos, or timelines so you have a complete package when needed.

Why this helps

• A contemporaneous record gives your version of events more credibility than a memory-based account created weeks later.
• IncidentReportPDF keeps every report consistent, reducing guesswork for supervisors, investigators, or judges reviewing multiple incidents.
• Because the tool runs locally, you can document sensitive incidents without uploading data to external servers.

Related tools

• IncidentReportPDF
• WitnessStatementPDF
• TimelineCourt

Not legal advice. Courts set their own rules. Keep your original records.