CourtPDF

Bates Numbering Stamp for PDF — Free, Private

Updated Nov 9, 2025

Runs in your browser — no uploads. Continuous numbering across files, 9 positions, ranges, presets, and live preview.

No uploadLaw-friendly presetsWorks on scanned PDFs
Open Bates Stamper →Learn Bates basics
Download sample PDF (5 pages)

What is Bates numbering?

Bates numbering is a sequential ID applied to every page you produce in discovery. Think of it as a serial number for documents—CSR0001, CSR0002, and so on. The prefix usually includes the producing party or matter code, while the numeric portion increases by one per page. Using a consistent stamp protects against page swaps and helps the court reference documents accurately.

Settings that matter

Three inputs control the appearance of your stamp: padding (digit count), position, and font size. Most courts accept 8–12 point fonts placed in the lower-right corner. Use at least three digits so the numbers stay aligned with double digits later in the set. If you plan to add exhibit stickers, leave extra bottom space so the label and sticker never collide.

Why this helps

Bates numbers give every page in a production packet a unique identifier. When you stamp a PDF with sequential labels, opposing counsel, the judge, and your own team can cite the same page instantly.

  • Pick a prefix that matches your matter name, such as tenant initials plus the year.
  • Document gaps (withheld, clawed back, or forthcoming pages) in your Evidence Index or Document Index so reviewers know what to expect.
  • Keep the stamp in a margin so it never obscures signature blocks or exhibit stickers—print adhesive labels with the Exhibit Stickers tool after stamping.
  • If you scanned photos or screenshots, combine them with Screenshot2PDF before stamping so every page keeps the same dimensions.
  • Store an untouched copy of the PDF before stamping so you can restamp if requirements change.
How CourtPDF compares
FeatureCourtPDF (free)Typical Online Tools
Runs in your browser✔️~
Multi-PDF continuous numbering✔️~
9 positions + margins✔️~
Odd/even & ranges✔️~
Live preview✔️~
Price$0$

Step-by-step: stamp a PDF in minutes

  1. Open the Bates StamperLaunch the free Bates Stamper in your browser.
  2. Add your PDF filesSelect one or more PDF files and confirm continuous numbering stays enabled.
  3. Configure numberingSet the prefix, starting number, digit padding, and optional suffix before stamping.
  4. Choose placementPick one of nine positions, then tweak margins to avoid signatures and exhibit stickers.
  5. Preview and adjustUse the live preview to verify ranges, odd/even stamping, and font sizing.
  6. Download stamped PDFsClick Stamp & Download to receive stamped files instantly without uploading.

FAQ

How do I handle double-sided scans?
Scan in duplex, then preview every page before stamping. If blank pages remain, delete them so the Bates sequence stays aligned with the documents you are producing.
Can I restart numbering mid-production?
Only if the receiving party agrees or the court orders it. Otherwise keep a continuous sequence and note any withheld ranges in your discovery log.
What about multiple PDFs in one production?
Merge them first with the MergePDF tool and then stamp the combined packet so every page lands in a single Bates range.
Do I need larger fonts for exhibits with photos?
Increase the font size to 12pt and place the stamp in the lower-right corner. Test a single page to ensure the number remains readable over dark backgrounds.
Should I also stamp page numbers?
Courts often request both. Run the Page Numberer after Bates stamping or check the combined option inside the Bates Stamper.
Can I continue numbering across multiple PDFs?
Yes. Add multiple PDFs in one session or merge packets first, then enable the continuous numbering toggle so the sequence flows across files.
How do I avoid covering labels or signatures?
Use the margin controls with a bottom-right placement, and enable the outline preview to verify the stamp stays clear of signatures or exhibit labels.
Will it stamp rotated or scanned pages correctly?
Yes. The stamper is rotation-aware and keeps numbers upright on scanned or rotated pages—use the preview to double-check alignment.
How do I use odd/even stamping for duplex?
Toggle odd/even stamping and set ranges so fronts and backs receive different placements, perfect for duplex productions.
What font and size do courts prefer?
Most courts accept 8–12 point sans-serif fonts. Confirm local rules, but the goal is legible labels that survive photocopying.
Can I export a ZIP of individually stamped files?
Yes. Use the Outputs dropdown to download separate stamped files or a combined PDF as needed for your production.
Is this legally binding?
Bates numbering is an organizational aid, not a legal certification. Always follow attorney guidance for production requirements.
Do you upload my files?
No. Everything runs in your browser, and your PDFs never leave your device.

More for legal packets

Not legal advice. Keep your source files for audit trails.