Published November 5, 2025

Bill of Sale PDF — Free Template (Private, No Upload)

A bill of sale proves that ownership of personal property transferred from one party to another. With CourtPDF's Bill of Sale generator, you can capture seller and buyer details, describe the item, note the purchase price, and produce signature lines—everything renders locally in your browser so no information leaves your device.

When to use a bill of sale

A concise bill of sale is useful whenever ownership changes hands outside of a dealership or retailer, including:

• Selling or buying a vehicle, motorcycle, boat, or ATV between private parties.
• Transferring valuable equipment such as tools, machinery, or electronics.
• Recording sales of furniture, appliances, or collectibles for tax or insurance purposes.
• Providing proof of purchase for items sold through online marketplaces or classified ads.

If you need a more detailed contract for vehicle transactions—including deposits, delivery, and governing law—use the Vehicle Sale Agreement generator alongside your bill of sale.

What to include

Your bill of sale should cover the essential details that show what changed hands and how it was paid for:

• Full names of the seller and buyer with contact information if you want to send copies later.
• Clear item description including make, model, serial number, VIN, or distinguishing features.
• Purchase price and payment method (cash, cashier's check, bank transfer, etc.).
• Date of the transaction and any handoff location or delivery instructions.
• Whether the item is sold as-is or with specific warranties or promises.
• Printed names and signature blocks for both parties—and witnesses if desired.

The CourtPDF tool prompts for each field so you don't miss anything. You can also add optional warranty language if you're promising repairs or accessories.

Step-by-step: generate your bill of sale PDF

1. Open the Bill of Sale tool and enter seller and buyer names.
2. Describe the property being sold and set the sale price. Add a payment method for clear records.
3. Select the sale date and confirm the “Sold as-is” toggle. Uncheck it if you plan to include warranties.
4. Add at least two signatures (seller and buyer). Use “Add signatory” for witnesses or co-owners—each name gets its own line in the PDF.
5. Click Download PDF. The file saves locally as bill-of-sale.pdf.

Pair the bill of sale with an Odometer Disclosure if you're selling a vehicle that requires mileage certification.

As-is vs. warranty language

Most private sales happen “as-is,” meaning the buyer accepts the item in its current condition. Keep the as-is toggle on if you are not promising further repairs or guarantees. If you want to provide a limited warranty—such as covering a known repair for 30 days—uncheck the toggle and add your warranty text. Make sure the scope and duration are clear so both parties know what is covered.

For financed vehicle sales or contracts that split payment over time, move up to the Vehicle Sale Agreement and combine it with a lien release or title transfer as needed.

FAQs

Do I need the bill of sale to transfer title?

Many DMVs request a bill of sale during title transfer to confirm the purchase price and odometer. Keep a signed copy to file with your title paperwork and sales tax forms.

Does a bill of sale need to be notarized?

Most states do not require notarization, but it can add credibility if you anticipate disputes. If you need a notary, print the PDF and bring it along with IDs for both parties.

What varies by state?

Some states require extra disclosures (like damage history or emissions statements) or have specific wording. Check your DMV's checklist and attach additional forms like an auto lien release when required.

CourtPDF Standard — Informational only, not legal advice.