Published November 6, 2025

Employment Offer Letter PDF — Free Template (Private, No Upload)

An offer letter confirms key employment terms before onboarding begins. CourtPDF’s Employment Offer Letter generator captures job title, compensation, start date, and at-will clauses in one shareable PDF—rendered entirely in your browser for HR privacy.

Required elements

A complete offer letter typically covers:

• Employer name, candidate name, and position title.
• Compensation structure (salary, hourly rate, bonus eligibility).
• Start date and expected work location or remote status.
• Who the candidate reports to and basic schedule expectations.
• Where to direct questions about onboarding or paperwork.

Attach benefit summaries separately or point to your HR portal. If you need to confirm identity documents, pair the offer with our Proof of Identity template or onboarding checklist.

At-will language

Most U.S. employers include an at-will statement. It reminds candidates that either party may end employment at any time, with or without cause, as permitted by law. Use consistent language across your offer letters and employee handbooks. If you are issuing a fixed-term contract, disable the at-will clause in the generator and attach the separate contract for signature.

Offer expiration windows

Giving candidates a deadline keeps hiring timelines on track. Common windows range from 48 hours to one week. Highlight any required paperwork (background checks, I-9, licensing) so candidates know how quickly to respond. CourtPDF’s tool lets you add an expiration date or leave it blank for open-ended offers.

Best practices

• Keep language concise—save policy details for your handbook or onboarding packet.
• Send the PDF from an HR or hiring manager email for consistency.
• Log offer acceptance alongside work schedules using the Work Hours Log template.
• If the candidate declines, archive the offer alongside your termination or withdrawal letters.

FAQs

Do I need an e-signature platform?

Not necessarily. Many companies send a PDF and ask candidates to sign electronically (using built-in PDF tools) or print and scan. If you have an e-sign vendor, upload the generated PDF there to capture audit trails.

Can I include contingencies?

Yes—note contingencies such as background checks, reference verifications, or drug screenings in the body of the letter. Specify what happens if a contingency is not met before the start date.

CourtPDF Standard — Informational only, not legal advice.