Evidence Index Template (PDF) — Free Generator
An evidence index gives the court a roadmap to your exhibits: who created them, when, and how they support your story. With CourtPDF you can assign exhibit numbers, note Bates ranges, and export a two-page bundle that includes optional exhibit labels.
Why indexes matter
Exhibit packets without an index force the reviewer to guess what each attachment covers. A simple table that lists the exhibit number, title, date, and source saves everyone time. It also signals that your case is organized—critical in busy civil calendars.
Required fields
- Exhibit number or letter that matches your stickers
- Title or description of what the exhibit shows
- Date created or received
- Source (person, system, or organization)
- Bates number or internal identifier
- Notes that tie to arguments or witness testimony
Linking to exhibits and labels
Use the index to point to supportive materials like your exhibit stickers or photo binder. When labels appear in the tool, you can export a second page of printable exhibit cards—handy for binders or hearing notebooks.
Chain-of-custody tie-in
Physical evidence needs a history. The notes column is a perfect place to reference a chain-of-custody log, the staff member who collected the item, or the storage box location. That way, anyone reviewing the PDF knows where the original sits.
FAQ
Why track exhibits in an index?
Judges and clerks move faster when exhibits have a single reference sheet. An index shows what exists, where it came from, and which arguments rely on it.
How detailed should my descriptions be?
One sentence is enough—state what the exhibit proves and who created it. Save long narratives for your statement or declaration.
Do I need Bates numbers?
Bates numbers help teams stay aligned. If you do not have them, reference page numbers or label ranges that match your photo evidence binder or PDFs.
How do I connect exhibits to witnesses?
Note the witness name in the index notes column and keep a matching entry in your statement of facts or chronology.
What about physical items?
Log them too—mention where they are stored and keep a matching entry in your chain-of-custody log.