Published November 16, 2025

Lease Renewal Letter PDF — Free Template (Private, No Upload)

Renewals keep reliable residents in place while saving everyone the hassle of a fresh listing or application cycle. CourtPDF’s Lease Renewal Letter tool walks you through the dates, rent adjustments, and signature lines you need, then renders a polished PDF entirely in your browser.

When do you need a lease renewal letter?

Most landlords send a renewal 60–120 days before a lease expires. A letter is helpful any time you want written confirmation of a new lease end date, updated rent, or special terms. It shows good faith, creates a paper trail if rent increases are questioned, and prevents assumptions about month-to-month status.

Use a renewal letter alongside your lease proof or rent ledger when owners need documentation for refinancing, insurance, or compliance checks.

What to include in a renewal notice

• Property address and tenant names
• Current lease expiration date and the proposed new end date
• New monthly rent amount and when it is due (example: “1st of each month”)
• Any other changes—pet policies, parking rules, maintenance expectations
• The date you’re sending the notice plus a signature block for the landlord

Keep the language short and factual. If you’re also collecting a new deposit or prorated rent, point tenants to theSecurity Deposit Proof tool so everything is documented.

How to generate your renewal letter on CourtPDF

1. Open the Lease Renewal Letter PDF generator.
2. Enter landlord and tenant names plus the property address exactly as it appears on the lease.
3. Pick the current lease end date and the new date you’re offering.
4. Add the new rent amount, due-day language, and any optional changes to house rules.
5. Select the notice date, sign with your name, and click “Download PDF.”

The file stays on your device; you can print, email, or attach it to your existing lease packet without exposing tenant data to servers.

Common mistakes to avoid

• Leaving out the current lease end date—tenants may think the renewal starts immediately.
• Forgetting to mention when rent is due or the late-fee policy.
• Listing the wrong new rent or omitting currency (USD vs. CAD, for example).
• Not clarifying whether the tenant must sign and return the letter or if consent by email works.

FAQs

Can I email the renewal letter?

Yes—most landlords send the PDF by email and request a reply confirming acceptance. Check your jurisdiction to see if a wet signature is required, but email acknowledgement is common for renewals.

Are electronic signatures acceptable?

If the original lease allows e-signatures or if state law accepts them for residential agreements, a typed or drawn signature is typically fine. Otherwise, have tenants sign the PDF in person and scan it back.

How far in advance should I send the letter?

Send renewals at least one full rent cycle before the lease ends—earlier if your state mandates a specific notice period for rent changes. The extra time also gives tenants space to respond or negotiate.