Published November 16, 2025

Notice to Vacate Letter PDF — Free Template (Private, No Upload)

Whether you’re a tenant ending a lease or a landlord asking a renter to move, you need clear written notice. TheNotice to Vacate tool captures the move-out date, reason, forwarding address, and signatures in a polished PDF that never leaves your device.

What is a notice to vacate?

A notice to vacate is a short letter confirming when a tenant will move out (if the tenant is leaving) or when a landlord expects the unit back. It usually arrives 30–90 days before the move depending on local law. Even if you already talked about moving, a written notice proves everyone received the same timeline.

Pair the letter with supporting proof like your lease proof,rent ledger, or security deposit proof so the handoff is well-documented.

Tenant vs. landlord notices

Tenants send notices when their lease is ending or when a month-to-month tenancy needs a formal end date. They usually include a forwarding address for deposits. Landlords send notices when they are non-renewing a lease, when they need the unit for personal use, or after a lease violation (subject to local law). Both versions should list the property, the parties involved, the move-out date, and how to reach each other for walkthroughs.

Required basics

• Names of the sender and recipient
• The property address and unit number
• Notice date and requested move-out date (make sure it meets your required notice period)
• Contact info plus a forwarding address if the tenant is moving out
• Signature line for the person delivering the notice

Optional details include the reason for leaving, a reminder about key return, or instructions for a final inspection. Keep the tone factual—it’s primarily a timeline document.

How to create your notice in CourtPDF

1. Visit the Notice to Vacate PDF generator.
2. Select whether you’re a tenant or landlord.
3. Enter both names, the property address, and the contact info section.
4. Pick the notice date and the desired move-out date. The tool will remind you if the window is shorter than 30 days.
5. Include an optional reason or forwarding address, sign, and click “Download PDF.”

The file downloads instantly. Email it, print it for certified mail, or keep it with your lease paperwork for reference.

FAQs

Is email okay?

Many landlords accept email, especially if the lease allows electronic notice. When in doubt, send both email and a mailed copy (certified or with delivery confirmation) so you can prove receipt.

What if the landlord won’t accept the notice?

Keep proof you delivered it—email read receipts, postal tracking, or signatures. Most jurisdictions consider notice served when it’s delivered to the address listed in the lease, even if the recipient disagrees.

Does this replace a formal legal notice?

It documents your intent but doesn’t override statutory requirements. Follow your lease and local law for specific timelines, cause requirements, or state-provided forms. Use the PDF as a clear written record alongside any mandated paperwork.