Published November 5, 2025

Proof of Funds Letter — Free PDF (Private, No Upload)

Landlords, real estate brokers, and sellers often ask for a snapshot of your available cash before they approve a lease or accept an offer. Instead of emailing a full bank statement, use CourtPDF’s Proof of Funds Letter generator to confirm balances without exposing every transaction.

Proof of funds vs. bank statements

A proof of funds letter summarizes available balances on a specific date. It’s ideal when a landlord or seller only needs to know you can cover a deposit or closing costs. A bank statement exposes every transaction, which is often more information than necessary. Pair the letter with redacted statements only if the recipient requires extra detail.

Many clients send the letter alongside a proof of income or bank statement PDF when a lender or property manager wants both cash on hand and monthly inflows.

What recipients expect to see

Most landlords and brokers want the institution name, contact info, account holder, balance, and the purpose for the confirmation. If you have a reservation or offer number, include it so the recipient can match paperwork quickly. Highlight that balances can change daily so they understand the snapshot nature of the letter.

How to fill out the tool

1. Open the Proof of Funds Letter tool.
2. Enter the institution’s letterhead details and the recipient’s name.
3. Add the account holder, available balance, and the date the balance was verified.
4. Include an optional reference ID or disclosure note about daily fluctuations.
5. Sign with your institution representative’s name and title, then download the PDF.

Attach the PDF to your application with any supporting documentation, such as a deposit receipt from the Deposit Proof tool.

Privacy and redaction tips

If you provide supporting bank statements, redact account numbers and unrelated transactions before sharing them. The CourtPDF letter keeps account numbers out of the PDF, so store it with other private documents and limit distribution to trusted parties.

When emailing the letter, send it as a PDF attachment with a short message explaining the purpose. If the recipient needs direct confirmation, they can contact the institution at the phone or email you included in the letterhead.

Frequently asked questions

Is a proof of funds letter enough for real estate offers?

Usually. Agents may still request a redacted statement or a verification call, but the letter gives them the numbers they need to present your offer.

Do landlords accept proof of funds instead of pay stubs?

Many landlords want both. Use the letter to show cash for deposits and pair it with pay stubs or aproof of income packet to demonstrate ongoing ability to pay rent.

What about brokers or escrow agents?

Brokers often need confirmation before they hold a property or review a private listing. Escrow agents may request proof of funds before opening an account. The letter works for both as long as it includes contact information and a recent as-of date.