Updated November 16, 2025

Salary Verification Letter PDF — Free Template (HR & Landlords)

Landlords, mortgage lenders, visa offices, and scholarship committees often ask for a salary verification letter to confirm income and employment status. A clear letter speeds up reviews and reduces back-and-forth. CourtPDF'sSalary Verification Letter generator keeps everything private in your browser and downloads a polished PDF instantly.

When do you need a salary verification letter?

• Apartment applications and lease renewals that require proof of income.
• Mortgage pre-approvals, personal loans, or auto financing.
• Visa processing or travel documentation for sponsored trips.
• Scholarship or tuition reimbursement programs that need employer confirmation.

What information should it include?

Keep the letter short and specific. Typical sections are:

• Employer name and address.
• Employee name, title, and employment status (full-time, part-time, or contract).
• Start date and current salary with the pay frequency.
• HR contact name, phone, and email for follow-up questions.
• Signature block with the signatory's name, title, and the date.

How to generate the PDF on CourtPDF

1. Open the Salary Verification Letter tool.
2. Fill in employer details, the employee's name, title, and start date.
3. Enter the salary amount and pick the frequency (yearly, monthly, biweekly, weekly, or hourly).
4. Add your HR contact info plus the signatory name and title.
5. Click Generate PDF to download a letter ready for landlords, lenders, or agencies.

Sample paragraph you can adapt

“This letter confirms that [Employee Name] is employed with [Employer Name] as a [Job Title]. Their employment status is [full-time/part-time/contract] and they began on [Start Date]. Their current compensation is [Amount] per [frequency]. Please contact [HR Contact] at [phone/email] for any verification questions.”