CourtPDF

Published November 5, 2025

Proof of Delivery PDF — Free POD Template (Private, No Upload)

Proof of delivery (POD) documents confirm that a package, notice, or set of records arrived at its destination. Small businesses use them to defend invoices, landlords rely on them for notices, and tenants bring them to court to show they delivered keys or paperwork. CourtPDF’s Proof of Delivery generator builds a clean summary without uploading data to a server.

When proof of delivery matters

  • Small claims & vendor disputes: Attach POD alongside invoices to show when goods were accepted.
  • Lease turnovers: Document when you returned keys, deposits, or move-out photos to avoid “never received” claims.
  • Certified mail follow-up: Pair the USPS tracking page with a signed POD form for eviction or legal notices.

How to fill the free template

  1. Open the Proof of Delivery tool and load the sample to see a finished layout with items and notes.
  2. Enter the sender, recipient, and delivery date. Add each item on a new line—attachments, keys, paperwork, or hardware.
  3. Include tracking numbers if you shipped items, or describe who signed for them if you delivered in person. Preview the PDF, then download instantly with signature lines ready.

Tips for airtight delivery proof

  • Snap photos or screenshots of the hand-off and list them in the notes—courts appreciate visual context.
  • Ask the recipient to sign immediately. If unavailable, log who accepted the package and the time of day.
  • Combine your POD with a Certified Mail Log or Proof of Payment PDF so you can show both shipment and receipt.
  • Need supporting identity documents? Attach a Proof of Identity declaration for the signer when agencies request it.

Document your delivery in minutes

Enter the sender, recipient, and delivered items, then preview the proof of delivery instantly. Download the PDF locally and attach it to invoices, court packets, or certified mail receipts.

Open the Proof of Delivery tool →

Build your evidence packet

For move-outs or legal mailings, combine this POD with a Proof of Residency letter, a Rent Ledger, and the Statement of Facts template. Those documents show the full timeline—delivery, residency, and supporting declarations.

Want more sworn statements? Review our Proof of Identity guide and Proof of Residency checklist for step-by-step instructions.